RecitalHQ
Recital planning software for dance studios

Recital planning,
done in one afternoon.

Bring in your roster and RecitalHQ builds the whole recital: which classes perform in which show, the run order, and every sheet show day needs — as print-ready PDFs.

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A screenshot of the RecitalHQ Show Builder: 23 classes placed across a matinee and an evening show, each within a 150-seat cap, with the six families split across shows listed for follow-up.
Show Builder · 23 classes placed, 150-seat cap respected

Spend less of the season planning the show — and more of it teaching the dancers who are in it.

What it does

Four decisions that used to take weeks of spreadsheets.

01

Fewer families split

Classes are placed to keep siblings in the same show wherever the schedule allows — and the splits that remain are listed by name, so you know exactly who to call.

02

Every show fits the house

Set your seat cap and tickets per family once. Each show is measured against the theater you actually have, before the first ticket is sold.

03

The run order writes itself

Numbers are sequenced to spread costume changes and mix levels across the night. Curtain times calculate themselves. Pin what you love, rearrange the rest.

04

Show day arrives printed

Run sheets, dressing-room lists, quick-change cards, check-in sheets and the audience program — one click, print-ready PDFs, ready for the stage manager's binder.

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The split-family problem

Reduce families split between shows in seconds.

It’s the complaint that fills your inbox every June. RecitalHQ optimizes the whole roster to leave as few as possible, then tells you exactly which families are left.

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Set your ideal lineup
Choose how many shows you're running and which classes belong in each one.
Lock in your must-have numbers
Pin the classes that must be in certain shows and they stay exactly where you put them.
Optimize the perfect shows
One pass solves every class, family and seat cap at once — fewest splits, in seconds.
Place every class · keep families together
Show Builder · Spring Showcase 2027
13 families split
13 families split · 13 dancersMatinee over capacity — 162 of 150 seats
Matinee2:00 PM
12 classes · 96 dancers
162 seats requestedcap 150
Evening7:00 PM
11 classes · 67 dancers
114 seats requestedcap 150
Families to contact (13)
Split across shows — dancers performing in more than one show.
AlvarezNora · Matinee Diego · Evening
BennettIvy · Evening June · Matinee
ChoMina · Matinee Theo · Evening
…and 10 more
The matinee is over the house and 13 families are split across shows. Hit Optimize and RecitalHQ rebalances both.

The run order, with every costume change built in.

Drag any number, pin the ones you want, and let auto-arrange spread the rest.

Sequence the dances · spread out every costume change
Run of Show · Matinee, 2:00 PM
3 back-to-back changes
  1. 01
    2:00 PM
    Tumble Time
    Acro Basics · Ms. Rivera · 3 min · 21 dancers
  2. 02
    2:03 PM
    Penny Shuffle
    Beginner Tap · Mr. Delgado · 3 min · 18 dancers
    back-to-back change
  3. 03
    2:06 PM
    Gravity
    Contemporary Elite · Ms. Whitfield · 4 min · 7 dancers
  4. 04
    2:10 PM
    Balloon Skies
    Creative Movement · Ms. Chen · 2.5 min · 18 dancers
  5. 05
    2:13 PM
    Sneaker Beat
    Hip-Hop Sparks · Mr. Delgado · 3 min · 20 dancers
    back-to-back change
  6. 06
    2:16 PM
    Still Water
    Lyrical 2 · Ms. Whitfield · 3.5 min · 14 dancers
  7. 07
    2:19 PM
    Sugar Rush
    Mini Jazz · Ms. Rivera · 2.5 min · 16 dancers
  8. 08
    2:22 PM
    Center Stage
    Ballet 3 · Ms. Chen · 4 min · 12 dancers
    back-to-back change
Two dancers are on stage in consecutive numbers. Hit Auto-arrange and RecitalHQ moves them apart.
Show day

Print it once. Hand it out.

Print-ready PDFs, all generated from the show you built — so the wings, the dressing rooms and the front of house are reading the same night.

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Stage-manager run sheet
Every number, time and cue, in order.
Dressing-room lists
Rooms, dancers and chaperones on the door.
Quick-change cards
For the dancers with the tightest turnarounds.
Audience program
Laid out from your final run order.

Simplify your recital planning today.

Book a 20-minute walkthrough to see how you can spend less time planning and more time doing what you love.

$499 a year · one studio, unlimited shows, no headaches
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Quick answers

$499 a year for your studio — unlimited shows, every print pack, and every update we ship. No per-dancer pricing and no add-ons.

RecitalHQ — Recital planning, done in one afternoon.